What is the Difference between Microsoft Business Basic And Business Standard


Microsoft Business Basic provides essential cloud services and web-based apps, while Business Standard includes full desktop applications. Both plans offer core productivity tools but differ in features and pricing.

Microsoft Business Basic and Business Standard are tailored for different business needs. Business Basic focuses on essential cloud services like Exchange, OneDrive, SharePoint, and Teams, which are accessible online. This plan is ideal for businesses that need reliable web-based productivity tools without the need for desktop applications.

On the other hand, Business Standard includes all the features of Business Basic but adds full desktop versions of Office applications like Word, Excel, and PowerPoint. This makes it suitable for businesses that require advanced functionality and offline access to these applications. Business Standard also offers enhanced security features, making it a more comprehensive solution for growing businesses.

Introduction To Microsoft Business Plans

Microsoft offers a range of business plans designed to suit different needs and budgets. Understanding these plans can help you choose the right tools for your organization. In this post, we will explore the differences between Microsoft Business Basic and Business Standard.

Business Basic Vs. Business Standard

Microsoft Business Basic and Business Standard are popular choices for small to medium-sized businesses. Here’s a quick comparison:

Feature Business Basic Business Standard
Pricing Lower cost Moderate cost
Email and Calendar Yes Yes
Web-based Office Apps Yes Yes
Desktop Office Apps No Yes
Cloud Storage 1 TB 1 TB
Microsoft Teams Yes Yes

Choosing The Right Plan For Your Needs

Choosing between Business Basic and Business Standard depends on your specific requirements. Consider the following points:

  • Budget: Business Basic is more affordable.
  • Desktop Applications: Business Standard includes desktop versions of Office apps.
  • Functionality: Business Standard offers more advanced features.

For small businesses needing essential tools, Business Basic is ideal. For companies requiring advanced functionality and desktop apps, Business Standard is the better choice.

Core Offerings Of Business Basic

Microsoft Business Basic offers essential tools for small businesses. This plan includes online services and productivity apps. It’s a cost-effective solution for those who need basic features.

Essential Online Services

Business Basic provides a suite of online services. Here are some key features:

  • Microsoft Teams: Chat, call, and meet online.
  • Exchange Online: Professional email with a 50GB mailbox.
  • OneDrive: 1TB of cloud storage per user.
  • SharePoint: Collaborate and share files within your organization.

Limitations Compared To Standard

While Business Basic offers essential tools, it has limitations compared to the Business Standard plan. Here are some key differences:

Feature Business Basic Business Standard
Desktop Office Apps Not Included Included
Advanced Security Basic Security Advanced Security Features
Email Archiving Not Available Available
Support Standard Support Enhanced Support

Business Basic is ideal for businesses needing essential online services. For advanced features, Business Standard is a better choice.

Extended Features Of Business Standard

Microsoft Business Standard offers more features compared to Business Basic. These features provide enhanced productivity and collaboration tools. Let’s explore these extended features in detail.

Desktop App Accessibility

With Microsoft Business Standard, users get access to desktop versions of Office apps. This includes Word, Excel, PowerPoint, and Outlook. These apps offer more functionality than their web-based counterparts.

Here’s a comparison table of app accessibility:

Feature Business Basic Business Standard
Word Web Only Desktop & Web
Excel Web Only Desktop & Web
PowerPoint Web Only Desktop & Web
Outlook Web Only Desktop & Web

Advanced Communication Tools

Business Standard includes advanced communication tools. These tools enable better collaboration and connectivity. Users benefit from full Microsoft Teams features, including:

  • Group Chat – Stay connected with team members.
  • Online Meetings – Host and join meetings easily.
  • Video Calling – High-quality video calls.
  • File Sharing – Share files seamlessly during chats and meetings.

Additionally, Business Standard provides access to Exchange for professional email services. This ensures reliable and secure communication.

By offering these advanced features, Microsoft Business Standard enhances team productivity and communication.

Pricing Structure

Understanding the pricing structure of Microsoft Business Basic and Business Standard is crucial. It helps you choose the right plan for your business. This section dives deep into the cost comparison and value for money aspects of both plans.

Cost Comparison

Microsoft offers different pricing for Business Basic and Business Standard. Here’s a detailed comparison:

Plan Monthly Cost (per user) Annual Cost (per user)
Business Basic $5 $60
Business Standard $12.50 $150

Value For Money

Both plans offer distinct features that add value to your business. Here’s what you get with each:

  • Business Basic:
    • Web and mobile versions of Office apps
    • Email hosting with 50 GB mailbox
    • 1 TB OneDrive storage
    • Microsoft Teams
    • Security and compliance tools
  • Business Standard:
    • All Business Basic features
    • Desktop versions of Office apps
    • Email hosting with 50 GB mailbox
    • Advanced security features
    • Microsoft Bookings

Choosing between Business Basic and Business Standard depends on your needs. Business Basic is suitable for small businesses or individuals. Business Standard offers advanced features for growing businesses.

Email And Calendar Integration

Microsoft Business plans offer robust email and calendar integration. Both Business Basic and Business Standard include tools for managing email and schedules. Yet, the features and functionalities differ significantly. Let’s delve into the specific differences.

Outlook And Exchange In Basic

With Microsoft Business Basic, users get access to Outlook and Exchange Online. These tools support web-based email and calendar management. Users can access their email via a browser. This plan includes:

  • 50 GB mailbox per user
  • Custom email domains
  • Calendar sharing and scheduling

Basic users can also sync emails and calendars across devices. This ensures seamless communication and scheduling.

Enhanced Features In Standard

The Business Standard plan offers enhanced email and calendar features. It includes everything in the Basic plan plus additional benefits. These benefits are:

  • Desktop versions of Outlook
  • Advanced security features
  • 1 TB mailbox per user

Users of the Standard plan can access Outlook offline. This allows for better integration with desktop applications. The advanced security features ensure safer email communication and data integrity.

Feature Business Basic Business Standard
Mailbox Size 50 GB 1 TB
Custom Email Domains Yes Yes
Desktop Outlook No Yes
Advanced Security No Yes

Collaboration And Communication

Effective collaboration and communication are crucial in today’s work environment. Microsoft offers two plans, Business Basic and Business Standard, each with unique features. Understanding these differences can help you choose the right plan for your needs.

Microsoft Teams In Both Plans

Both Microsoft Business Basic and Business Standard include Microsoft Teams, a powerful collaboration tool. Teams allows for group chats, video calls, and file sharing, making it easier for teams to stay connected.

With Teams, users can create channels for specific projects, share documents, and collaborate in real-time. This ensures that everyone stays on the same page and can contribute effectively.

Differences In Meeting And Calling Options

Feature Business Basic Business Standard
Meeting Duration Up to 24 hours Unlimited
Recording Meetings Not available Available
Phone System Not available Available
Audio Conferencing Not available Available

The Business Standard plan offers advanced features like recording meetings and a phone system. These features are not available in the Business Basic plan. This makes Business Standard ideal for businesses that need robust communication tools.

Audio conferencing is another feature exclusive to the Business Standard plan. This allows users to join meetings via phone, adding flexibility for remote team members.

Storage And File Management

Understanding storage and file management is crucial for businesses. Microsoft Business Basic and Business Standard offer different features. This section will highlight these differences.

Onedrive For Business In Both Plans

Both Business Basic and Business Standard include OneDrive for Business. Each plan provides 1 TB of cloud storage per user. This allows for easy file access and sharing from any device.

Users can sync files between their devices and the cloud. This ensures data is always up-to-date. Both plans support file versioning and real-time collaboration.

Sharepoint Online Access Differences

SharePoint Online is included in both plans, but with different capabilities. Business Basic offers basic SharePoint features. This includes team sites and document libraries.

Business Standard provides advanced SharePoint features. Users can create intranet sites and customize workflows. This plan also offers enhanced search capabilities and integration with other Microsoft apps.

Feature Business Basic Business Standard
OneDrive Storage 1 TB per user 1 TB per user
SharePoint Team Sites Basic Access Advanced Access
Intranet Sites No Yes
Custom Workflows No Yes
Enhanced Search No Yes

Security And Compliance

Understanding the differences between Microsoft Business Basic and Business Standard is crucial, especially in terms of security and compliance. Let’s explore the distinct security features each plan offers to help you make an informed decision.

Baseline Security In Basic

The Microsoft Business Basic plan provides fundamental security features suitable for small businesses. These include:

  • Multi-Factor Authentication (MFA): Adds an extra layer of security by requiring two or more verification methods.
  • Data Encryption: Protects data both at rest and in transit.
  • Basic Threat Protection: Guards against common threats such as malware and phishing attacks.

These features ensure that essential security needs are met, making it a cost-effective choice for smaller operations.

Enhanced Security Features In Standard

The Microsoft Business Standard plan enhances security and compliance by offering advanced features. These include:

  • Advanced Threat Protection (ATP): Provides comprehensive defense against sophisticated threats.
  • Information Rights Management (IRM): Controls access to sensitive information, preventing unauthorized sharing.
  • Data Loss Prevention (DLP): Helps identify, monitor, and protect sensitive information.
  • Compliance Management: Tools to help meet regulatory requirements and standards.

These advanced features provide robust protection, making the Business Standard plan ideal for larger organizations or those with stringent compliance requirements.

User Experience And Support

Choosing the right Microsoft Business plan can significantly impact your team’s productivity and satisfaction. Understanding the differences in user experience and support between Microsoft Business Basic and Business Standard is crucial for making an informed decision. Let’s explore these aspects in detail.

Ease Of Use

Microsoft Business Basic and Business Standard both prioritize user-friendly interfaces. However, there are some distinctions:

  • Microsoft Business Basic: Offers essential productivity tools accessible through web browsers. Ideal for users comfortable with online applications.
  • Microsoft Business Standard: Includes desktop versions of Office apps like Word and Excel. This plan is more suitable for users who prefer desktop applications.

The Business Standard plan provides a more seamless experience for those who need offline access and advanced functionalities.

Customer Support And Training Resources

Both plans offer robust customer support, but the level and type of support can differ:

Plan Support Features
Microsoft Business Basic
  • 24/7 phone and web support
  • Access to online training materials
  • Community forums
Microsoft Business Standard
  • All features of Business Basic
  • Priority support options
  • Advanced training resources
  • Dedicated account management

The Business Standard plan is more advantageous for businesses needing comprehensive support and advanced training.

Choosing Between Basic And Standard

Choosing the right Microsoft 365 plan can be a daunting task. Microsoft Business Basic and Business Standard offer different features tailored to varied business needs. Understanding these differences helps in making an informed decision.

Assessing Business Needs

Understanding your business requirements is crucial. Microsoft Business Basic is ideal for small businesses needing essential online productivity tools. It includes web-based applications like Word, Excel, and PowerPoint. Business Standard, on the other hand, offers desktop versions of these applications, which is useful for businesses requiring offline access.

Compare the key features:

Features Business Basic Business Standard
Web-based Office Apps ✔️ ✔️
Desktop Office Apps ✔️
Email Hosting ✔️ ✔️
Advanced Security ✔️

Scalability And Future-proofing

Consider future growth when choosing between Basic and Standard. Business Basic suits startups with limited budgets. It provides core services like email, calendar, and online meetings via Microsoft Teams. Business Standard is more scalable, offering advanced features like desktop applications and enhanced security, making it suitable for growing businesses.

Think about the following aspects:

  • Budget: Basic is more cost-effective.
  • Growth: Standard supports scalability.
  • Security: Standard offers advanced security features.

Choosing the right plan ensures your business can grow without frequent upgrades.

Frequently Asked Questions

What Is The Difference Between Business Standard And Business Basic License?

Business Basic offers web-based apps and email. Business Standard includes downloadable Office apps, advanced security, and more collaboration tools.

Does Business Basic Include Teams?

Yes, Microsoft Business Basic includes Microsoft Teams for chat, meetings, and calling.

What Is The New Name For Microsoft Business Standard?

The new name for Microsoft Business Standard is Microsoft 365 Business Standard.

What Are The Benefits Of Microsoft 365 Business Standard?

Microsoft 365 Business Standard offers Office apps, email, calendar, Teams, cloud storage, and advanced security features. Ideal for collaboration.


Choosing between Microsoft Business Basic and Business Standard depends on your specific needs. Business Basic offers essential tools for small businesses. Business Standard provides advanced features and desktop applications. Evaluate your requirements to make an informed decision. Both plans can enhance productivity and collaboration within your organization.

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