What is the Difference between Software Project And Business Project in Jira


A Software Project in Jira allows multiple boards for tracking issues, while a Business Project uses a single board. Business Projects in Jira come with forms and summaries, unlike Software Projects.

Jira, a popular project management tool by Atlassian, caters to diverse project needs through its Software and Business project types. Software Projects in Jira are tailored for development teams, enabling detailed tracking with multiple boards and workflows. They are ideal for managing complex software development tasks, bug tracking, and sprint planning.

On the other hand, Business Projects are designed for operational and administrative tasks, offering streamlined tracking with a single board. These projects are simpler and come with forms and summary views, making them suitable for non-technical teams like HR, marketing, and finance. Understanding these differences helps in choosing the right project type for your team’s needs.

Jira Project Basics

Jira is a powerful tool for managing projects. It helps teams track work, collaborate, and deliver projects on time. There are two main types of projects in Jira: Software Projects and Business Projects. Each serves different needs and has unique features.

Software Project Characteristics

Software projects in Jira are tailored for development teams. They include features like:

  • Scrum Boards for agile development.
  • Kanban Boards for continuous delivery.
  • Backlogs to prioritize tasks.
  • Sprints to manage work cycles.

Software projects support multiple boards. This helps teams track different aspects of development separately. They also include detailed reporting tools. These tools help monitor progress and identify bottlenecks.

Business Project Essentials

Business projects in Jira, also known as Jira Work Management projects, are designed for teams across different business functions. Key features include:

  • Task Management to organize and assign work.
  • Forms to gather information easily.
  • Calendar Views to schedule tasks.
  • List Views for a simple task overview.

Business projects are more streamlined. They focus on simplicity and ease of use. Unlike software projects, they do not support multiple boards. Instead, all tasks fall into a single view.

Feature Software Project Business Project
Boards Multiple (Scrum, Kanban) Single
Task Views Backlogs, Sprints List, Calendar
Reporting Detailed Basic
Forms No Yes

Board Functionality

One key aspect that differentiates a Software Project from a Business Project in Jira is board functionality. Boards in Jira are visual representations of project work, allowing teams to track progress and manage tasks efficiently. Understanding the board functionality can greatly enhance your project management experience.

Single Vs. Multiple Boards

In a Software Project, teams can create multiple boards. This is especially useful for larger projects with various components. Each board can represent a different aspect of the project, such as development, testing, and deployment.

In contrast, a Business Project typically supports a single board. All tasks and issues are managed on one board. This simplifies tracking but may be limiting for complex projects.

Project Type Board Availability
Software Project Multiple Boards
Business Project Single Board

Tracking Issues And Tasks

Both project types excel in tracking issues and tasks, but they do so differently. In a Software Project, each board can be customized with specific columns and workflows. This allows for more granular tracking and management of tasks.

In a Business Project, all tasks and issues are tracked on a single board. This can be simpler for smaller teams and projects. Yet, it might not provide the same level of detail as multiple boards.

  • Software Project: Granular tracking with multiple customizable boards.
  • Business Project: Simplified tracking on a single board.

Whether you manage a Software Project or a Business Project in Jira, understanding the board functionality can significantly impact your project’s success.

Project Administration

Managing projects in Jira can be complex yet rewarding. The key to success lies in understanding the differences between Software Projects and Business Projects. Let’s delve into the core of project administration in Jira.

Team-managed Flexibility

Team-managed projects offer great flexibility. Teams can customize workflows, fields, and permissions. This gives the team the ability to adapt quickly to changing needs.

Here are some benefits:

  • Custom workflows
  • Flexible fields
  • Team-specific permissions

Team-managed projects are ideal for smaller, agile teams. They can experiment with different processes without impacting the entire organization.

Company-managed Control

Company-managed projects provide more control and standardization. These projects are managed by Jira administrators. They ensure that all projects adhere to company-wide standards.

Key features include:

  • Standardized workflows
  • Centralized permissions
  • Consistent field configurations

Company-managed projects are best suited for large organizations. They ensure that all teams follow the same guidelines and procedures.

Here’s a quick comparison:

Feature Team-Managed Company-Managed
Workflow Customization High Standardized
Field Customization Flexible Consistent
Permission Settings Team-specific Centralized

Understanding these differences can help you choose the right project type in Jira. Your choice will depend on your team’s needs and your organization’s requirements.

Templates And Workflows

Jira is a powerful tool used by teams to manage projects and tasks. One of the key features that make Jira so versatile is its use of templates and workflows. These features help streamline processes and ensure consistency across various projects. Understanding the differences between templates and workflows in software projects versus business projects in Jira can help you utilize the platform more effectively.

Pre-configured Templates

Jira offers a variety of pre-configured templates to kickstart your projects. These templates are tailored to different project types, making it easier to set up your project without starting from scratch.

  • Software Projects: These templates are designed for development teams. They include features like Scrum and Kanban boards, which are essential for Agile methodologies.
  • Business Projects: Business templates are more suited for non-technical teams. They often include templates for project management, task tracking, and marketing campaigns.

Using these pre-configured templates can save time and provide a structured starting point for your projects.

Custom Workflow Creation

While pre-configured templates offer a great starting point, sometimes you need more customization to fit your team’s specific needs. This is where custom workflows come into play.

  1. Software Projects: In software projects, you might need workflows that include stages like development, code review, and testing. Jira allows you to create these custom workflows to match your development process.
  2. Business Projects: For business projects, workflows can include steps like approval, review, and completion. Custom workflows can be tailored to fit the unique processes of different business teams.

Creating custom workflows ensures that your project management processes align perfectly with your team’s requirements.

Feature Software Projects Business Projects
Pre-configured Templates Scrum, Kanban Project Management, Task Tracking
Custom Workflow Stages Development, Code Review, Testing Approval, Review, Completion

Both software and business projects in Jira benefit greatly from these features. Pre-configured templates provide a quick start, while custom workflows offer the flexibility to adapt to specific needs.

User Roles And Permissions

Understanding the difference between user roles and permissions in Software and Business Projects in Jira is crucial. Both project types offer distinct ways to manage access and control.

Role-based Access

Role-based access determines who can do what within a project. In Software Projects, roles like Developers, Testers, and Project Leads are common. Each role has specific permissions.

Business Projects focus on roles such as Managers, Team Members, and Stakeholders. These roles are designed to streamline business operations and workflows.

Role Software Project Business Project
Developer Full access to code and issue tracking Not applicable
Tester Access to test cases and bug reporting Not applicable
Project Lead Manage tasks and team progress Oversee business workflows
Manager Not applicable Full control over business tasks
Team Member Access to assigned tasks Collaborate on business projects
Stakeholder Not applicable View progress and reports

Permission Schemes

Permission schemes in Jira define what actions users can perform. They ensure that sensitive tasks are handled by the right people.

In Software Projects, permission schemes are often detailed. They cover actions like code commits, issue tracking, and sprint planning.

Business Projects typically have simpler permission schemes. They focus on task management, approval workflows, and reporting.

  "type": "software",
  "permissions": [
    {"role": "Developer", "permissions": ["commit_code", "close_issue"]},
    {"role": "Tester", "permissions": ["create_bug", "execute_test"]},
    {"role": "Project Lead", "permissions": ["manage_sprint", "assign_task"]}

  "type": "business",
  "permissions": [
    {"role": "Manager", "permissions": ["approve_task", "generate_report"]},
    {"role": "Team Member", "permissions": ["update_task", "comment"]},
    {"role": "Stakeholder", "permissions": ["view_progress", "export_data"]}

Advanced Features In Software Projects

In Jira, software projects come with advanced features that help teams streamline development processes. These features make it easier to manage and track software development tasks, ensuring efficiency and collaboration.

Agile Boards

Agile Boards in Jira provide visual representation of your team’s workflow. They help teams manage tasks and track progress in real-time. There are two main types:

  • Scrum Boards: Ideal for teams that work in sprints. It helps in planning, tracking, and managing work.
  • Kanban Boards: Suitable for continuous delivery teams. It focuses on visualizing tasks and limiting work in progress.

Agile boards allow teams to see the status of tasks at a glance. This visual management helps in identifying bottlenecks and improving workflow.

Development Tools Integration

Jira integrates seamlessly with various development tools. These integrations enhance the development process by providing a unified platform for managing tasks and code.

Tool Integration Benefit
Bitbucket Links code commits and pull requests to Jira issues.
GitHub Tracks development progress directly from Jira.
Jenkins Automates build and deployment processes.

These integrations help teams to keep everything in one place. This reduces context switching and enhances productivity.

Unique Features In Business Projects

Understanding the unique features of business projects in Jira can help you effectively manage your team’s workflow. Unlike software projects, business projects are tailored for non-technical teams. These projects focus on organizational needs, offering tools and views that streamline business processes. Let’s explore some of the standout features exclusive to Jira business projects.

Calendars And Timelines

Business projects in Jira come equipped with calendars and timelines that help you visualize project schedules. These features make it easy to track deadlines and milestones, providing a clear overview of what’s coming up.

  • Calendars: View and manage tasks in a calendar layout. This is useful for tracking due dates and planning work over weeks or months.
  • Timelines: Use Gantt chart-like views to see project phases and dependencies. This helps in identifying potential bottlenecks and managing resources more efficiently.

Forms And Business-centric Views

Forms and business-centric views in Jira business projects allow for streamlined data entry and better visualization of tasks.

  • Forms: Simplify the process of capturing information from users. Forms can be customized to collect specific data, making it easier to gather requirements or feedback.
  • Business-centric Views: These include list views, calendar views, and board views tailored for business needs. These views help in organizing and prioritizing tasks effectively.

Here’s a quick comparison of features:

Feature Software Projects Business Projects
Multiple Boards Yes No
Forms No Yes
Calendars Limited Extensive
Timelines Limited Extensive

Transitioning Between Project Types

Switching between a Software Project and a Business Project in Jira can seem daunting. Each type serves different needs and caters to different workflows. This section will help you understand how to transition between these project types smoothly.

Converting Project Types

To convert a project type in Jira, follow these steps:

  1. Go to the Project Settings of the project you want to convert.
  2. Click on the Type Conversion option.
  3. Select the new project type: Software or Business.
  4. Confirm the conversion by clicking Convert.

Ensure you have the necessary permissions to perform this action. Only administrators or project leads can convert project types.

Considerations And Limitations

While converting, take note of the following considerations and limitations:

  • Data Integrity: Some data fields may not map directly between project types.
  • Custom Workflows: Custom workflows may need reconfiguration.
  • Board Settings: Software projects support multiple boards; business projects do not.

Below is a comparison table for quick reference:

Feature Software Project Business Project
Multiple Boards Supported Not Supported
Custom Workflows Supported Limited
Forms Not Available Available


Choosing The Right Project Type

Understanding the differences between software and business projects in Jira is essential. It helps teams select the most suitable project type for their needs. This choice can impact team efficiency, project tracking, and overall workflow. Let’s delve into the key aspects to consider.

Assessing Team Needs

Different teams have unique requirements. A software development team may need advanced tracking tools. They might use features like sprints, backlogs, and release versions. In contrast, a business team might focus on task management. They may prefer simpler workflows and forms for data entry.

Consider the following:

  • What is the primary goal of the project?
  • Does the team need agile methodologies?
  • Are there specific reporting requirements?

Understanding these needs can guide you in selecting between a software project and a business project.

Matching Project To Process

Jira offers different project templates. Each template caters to distinct workflows. Matching the project type to your team’s process is crucial.

Feature Software Project Business Project
Boards Multiple boards for tracking sprints and backlogs Single board for task management
Forms Not available Available for data entry
Workflows Advanced workflows with custom statuses Simple workflows for task tracking

A software project in Jira supports agile processes. It includes features like multiple boards, backlogs, and sprints. A business project focuses on simplified task management. It offers forms and straightforward workflows.

By aligning the project type with your team’s process, you can enhance productivity and streamline project management.

Case Studies

Understanding the difference between a Software Project and a Business Project in Jira can be better illustrated through real-world examples. This section explores case studies that highlight how each type of project is managed and executed using Jira. We will delve into different scenarios to provide a comprehensive understanding.

Software Development Scenarios

In software development, Jira Software projects are tailored to the needs of development teams. These projects often involve multiple boards, sprints, and detailed tracking of issues and tasks. Below are some common scenarios:

  • Agile Software Development: Teams use Scrum or Kanban boards to manage workflows.
  • Bug Tracking: Developers track, prioritize, and fix bugs efficiently.
  • Feature Development: New features are planned, developed, and released in iterations.
Feature Usage in Software Projects
Boards Multiple boards for different teams and tasks.
Sprints Time-boxed iterations for continuous delivery.
Backlogs Organized list of tasks and issues for planning.

Business Management Examples

In business management, Jira Work Management projects cater to non-technical teams. These projects focus on process management, task tracking, and collaboration. Here are some common examples:

  1. Marketing Campaigns: Teams plan, execute, and track marketing activities.
  2. HR Onboarding: HR teams manage the onboarding process for new employees.
  3. Financial Audits: Finance teams track tasks and milestones for audits.
Feature Usage in Business Projects
Forms Custom forms for data collection and tracking.
Calendars Visual representation of timelines and due dates.
Templates Pre-configured templates for common business tasks.

Both types of projects in Jira offer unique features to support their specific use cases. By understanding these differences, teams can choose the right project type to meet their goals.

Frequently Asked Questions

What Is The Difference Between A Business And Software Project In Jira?

A business project in Jira focuses on general workflows and tasks, while a software project targets development needs like version control and bug tracking.

What Are The Two Different Types Of Projects In Jira?

Jira has two project types: team-managed and company-managed. Team-managed projects offer autonomy, while company-managed projects provide centralized control.

What Is Jira Business Project?

A Jira business project is designed for managing business tasks and processes. It includes templates, workflows, and reporting tools for business teams.

Can You Convert A Business Project To A Software Project In Jira?

Yes, you can convert a business project to a software project in Jira. Go to Project Settings to switch the type.


Understanding the differences between software and business projects in Jira helps streamline your workflow. Software projects offer more technical flexibility, while business projects cater to broader organizational needs. Choosing the right project type ensures your team operates efficiently. Leverage Jira’s diverse project options to optimize task management and boost productivity.

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